The purpose of the personal information protection policy is to secure sensitive data.
Before continuing to the preview.
As a member of the Telspace LLC family in the USA, Flashadmit recognizes the significance of your privacy and is dedicated to safeguarding your personal data. This notification outlines our approach to handling your personal information and informs you of the privacy rights granted by relevant data protection laws.
When employees from a client organization of Flashadmit share personal information on behalf of their employer or travel sponsor, we will handle the data with appropriate precautions.
If Flashadmit acts as your employer or travel sponsor's representative in arranging your travel services, the designated service provider will oversee the safeguarding of your personal information and compliance with applicable laws and regulations.
By granting us authorization to utilize your personal data, you are agreeing to the terms outlined in this Notice. Withdrawing this consent or choosing not to disclose your personal information could potentially hinder our ability to provide comprehensive services for you. For instance, when arranging travel arrangements, we rely on your complete name, contact details, and identification, such as passport specifics. As a result, without this crucial information, we will be unable to make reservations on your behalf.
The document aims to accurately convey the intended outcome.
Our goal is to provide you with a comprehensive understanding of how Flashadmit handles and utilizes your personal data, including any information provided by your employer or travel sponsor. We are committed to keeping you informed about the details, timing, and reasons for our use of your personal data.
We have gathered data for our collection from a diverse range of sources.
Personal data consists of identifying information about an individual, excluding anonymized data. We may gather, utilize, store, and distribute various forms of personal data from you as outlined:
When dealing with identity data, both precision and timeliness are vital. This includes a range of personal details, including names, addresses, and contact information. It is our duty to regularly maintain this data in order to effectively connect with individuals while also protecting their privacy.
The Identity Data category encompasses various personal details such as full name, username or similar identifier, marital status, title, date of birth, and gender.
In regards to Section 3.2, it addresses the contact details of both individuals and companies.
The Contact Data group encompasses information such as your billing and delivery addresses, email address, and telephone numbers.
The travel data encompasses all relevant information regarding trips.
To travel, you will need your passport number, relevant domestic identification documents, and, if applicable, a seaman's book.
The financial data section provides information and statistics related to the organization's finances. It includes figures and charts that depict the company's income, expenses, and overall financial performance.
The financial data required for carrying out transactions comprises of essential details, such as credit card and bank account information.
When analyzing transactional data, it is crucial to consider both financial activities and interactions associated with it.
Our Transactional Data comprises both the products and services you have acquired from us, along with the corresponding payments involving all parties involved in the transaction.
Within the Profile Data section, you can find details regarding the user's identity, as well as their preferences and settings.
Your Profile Data includes your login information, as well as details about your transactions (such as purchases and travel bookings) and your preferences for airlines and hotels. Furthermore, it encompasses any feedback or survey responses you may provide.
Marketing and Communications data encompasses all details related to the advertisement and distribution of products or services.
The Marketing and Communications Data encompasses your chosen preferences for receiving promotions and communicating with us. This includes all of your contact details.
Per data analysis, corporate efforts focused on sustainability have effectively lessened carbon emissions and resulted in both financial growth and improved public perception.
In addition to exchanging personal information, we also collect and distribute aggregated data, consisting of statistical information, for reporting purposes. Please be aware that this type of data is not considered personal according to the law, as it does not disclose your identity either explicitly or implicitly. For example, we may combine your travel information with others' for management reports. However, if this merged data can potentially identify you when connected to your personal details, our privacy policy will apply accordingly.
"Sensitive information of a delicate nature" is often referred to as "Special Category Data," requiring increased security measures.
We gather various Personal Data from you, such as information regarding your physical and spiritual well-being, in order to individualize our services, including meal options.
How can your Personal Data be collected?
Rest assured that we adhere to the data protection regulations of your region during the process of gathering personal information. This is made possible by the information you provide us throughout our relationship. Your personal details will be obtained directly from you, although they may also be received through surveys or feedback, unless you opt for anonymity.
Face-to-face conversation is crucial for successful communication.
You or your representative can provide your Identity, Contact, and Financial Data through electronic forms or by contacting us via mail, phone, email, or other means of communication.
The data acquired through our client agreements.
Your company or travel sponsor may provide Personal Data to fulfill service requirements. As per our contract, it is the client's responsibility to obtain proper authorization for Flashadmit to use this information. Upon receipt of an authorized travel request, we will assume permission has been granted.
Utilizing publicly available sources, such as government websites and databases, online publications, and public records, is a useful method for conducting research.
Identity and Contact Data can be gathered from a variety of public sources.
Our policies guide us in handling your personal data.
Your personal information is exclusively utilized in situations where;
In order to adequately assist you and offer our services, it is essential for us to manage the necessary information.
Complying with our legal responsibilities requires us to process.
The processing is required for our legitimate interests or those of any third-party recipients of your personal information.
As far as the particulars go, there are specific aspects that require attention.
When you or a representative from your company or travel sponsor reaches out to us for travel booking or assistance, we collect personal information with the intention of offering beneficial guidance and arranging necessary products and services.
As an agent for travel providers like airlines and hotels, we gather personal information for the purpose of organizing requested services. This includes utilizing personal information for our own internal purposes, outlined in this Notice, as well as on behalf of the service provider in order to fulfill your booked arrangements.
As we collaborate with travel partners, including hotels, airlines, and car rental companies, your information may be shared for the purpose of fulfilling your requested services. These third-party providers will also collect and handle your personal data in accordance with their own privacy policies. They may contact you for additional information, confirm reservations, or complete the services you have chosen. We recommend reviewing the privacy policies of any third-party providers through whom you make purchases from us to ensure transparency. If these policies are not readily accessible on their websites, please reach out to us for physical copies.
Being a worldwide representative for various travel companies, we are regrettably unable to provide an exhaustive list of their names and locations in this Notice.
Enclosed, you will find a breakdown of how we plan to use your personal data. This may include scenarios where we act on our own behalf or when representing your employer or travel sponsor. Additionally, we will provide the necessary legal justifications and discuss our legitimate interests in these situations.
We will collect information about individuals, including their name, contact details, employer, address, passport number, and other document details such as their driver's license or seaman book. We may also obtain these types of information from your companions if we are arranging their travel. As you create your traveler profile, you can also provide additional data like desired credentials and emergency contact information.
Our actions are based on both legal grounds and legitimate interest, as our goal is to satisfy a contract with you, your employer, or your travel sponsor.
Furthermore, we gather important information for booking purposes, including travel details (such as arrival and departure areas, airline, hotel, and car rental) and other necessary details. This may encompass specific types of data pertaining to accessibility needs, preferred meals, or requested services.
Our activities and legitimate interest are backed by the legal foundation of fulfilling a contract with either you, your employer, or your travel sponsor.
To coordinate and assist with your trip arrangements;
Our privacy policy outlines how we collect, use and protect your personal information.
Oversee all financial transactions, including payments, fees, and charges.
"Accrue and acquire the outstanding balances owed to us."
Along with payment card information, we gather all necessary details to aid in the processing of payments.
There are two primary justifications behind our actions. One is fulfilling our contractual obligations to you, whether you are an employee, employer, or travel sponsor. The other is our endeavor to recover any outstanding fees for the services we have rendered.
As part of our relationship management, we will ensure that you are informed of updates to our terms and privacy policy, as well as any incidents and advisory e-newsletters. It is necessary for us to have your Identity, Contact, Profile, and Marketing & Communication data in order to effectively communicate with you.
The basis for maintaining up-to-date records and analyzing customer usage of our products is derived from a range of sources. This includes contractual agreements with you, your employer or travel sponsor, fulfilling our legal obligations, and pursuing our lawful interests.
To carry out surveys or competitions, we need details like identity, contact information, profile data, and marketing preferences.
We strive to fulfill our commitments with you, your employer or travel sponsor, and adhere to legal obligations. Additionally, fostering customer connections and growing our company are also important to us.
Having accurate identity and contact information is a crucial component in seeking out new business ventures.
We have a solid legal foundation and valid reasons for our business expansion, which is why our marketing efforts are currently in full swing.
It is crucial to handle and store information effectively for future use, as it can provide valuable insights and assist in decision-making processes. Proper data management practices ensure the security and accessibility of important data, while also adhering to any applicable retention regulations. Therefore, it is imperative to have a robust system in place for data management and retention within a company.
We at TELSPACE LLC are pleased to announce our certifications for ISO/IEC 27001:2022 and ISO 27701:2022 (Certificate nos. US-TELC-24-0410007 and US-TELC-24-0410006).
Our registered address is located at 501 Silverside Road, St 105 in Wilmington, Delaware-19809, USA.
The registration number for the company is 203656486.
The travel agency with registration number 2024711425.
The provided D-U-N-S Number is 07-163-7197.
Our website is located at www.flashadmit.com.
For assistance, kindly reach out to us via email at support@telspace.us.
Should you have any inquiries regarding the handling of your personal information, kindly reach out to us at support@telspace.us.